Privacy Policy

The Privacy Policy is responsible for the development, implementation, and maintenance of privacy policies for the company. This includes working with other departments to ensure that privacy policies are in compliance with applicable law and industry best practices.

Our Privacy Policy

This Privacy Policy sets out how we manage personal information and applies to all personal information collected by us, or submitted to us, whether offline or online, including personal information collected or submitted through our websites (our Websites) and any mobile sites, applications, widgets and other mobile interactive features (collectively, our Apps), through our official social media pages that we control (our Social Media Pages) as well as through email messages that we send to you (collectively, including the Social Media Pages, Apps and Websites, the Sites).We may update this Privacy Policy from time to time, with the latest version published on our website. If there are any conflicts between the English and foreign language translation versions of this Privacy Policy, the English version is the authoritative source.This Privacy Policy was last updated on 30 October 2022 and is effective from 30 October 2022.

1. Overview and why we collect, hold, and use personal information

We collect, hold, and use and disclose personal information for a variety of purposes in connection with our functions and activities as a lead sharing platform, including:fulfilling our role as a lead sharing platform, providing the submitted request for quote information via our web app. to registered third parties to assist in completing the request, including based upon the requestors geographic location or speciality service required. Processing subscriber applications and renewals and conducting research.promotional and marketing purposes, including conducting competitions and communicating information about our or third parties’ products and services (with your consent, if required);managing complaints organising and hosting training and events (including with third parties);assessing or improving our products and services, as well as for training and quality purposes, including building profiles, monitoring, recording, and analysing online interactions and communications between you and us.We have a legitimate interest in using your information in these ways and they are fundamental to our functional activities as a lead sharing platform.

2. What kinds of personal information do we collect and hold?

We try to collect only the personal information we require for the particular function or activity that we’re carrying out. Types of personal information we typically require include:contact details, such quote addresses, telephone numbers and email addresses.Trades details, including employment information, addresses, telephone numbers and email addresses and credit card details. information you make available on the Sites; membership information, including membership history and activities sensitive information, such as (PRE-QUALIFYING TRADIES QUESTIONS) records of your communications and other interactions with us

3. How do we collect your personal information?

We collect personal information in a number of ways, including:Through the Sites: We may collect personal information from the Sites, such as when you visit, use or register on our Websites, Apps or social media Pages, join (or request to join), post in or otherwise contribute to a Quote 3 social media Page, or when you complete a survey;From you: We may collect personal information from you when you contact, do business, or interact with us by phone or email, apply for, enrol in or register for a program or activity, or enter into a competition.From third parties: We may receive your personal information from other sources, such as public databases, acquired contact lists, professional bodies (for example under reciprocal arrangements), your employer (for example when your employer registers you in an activity or course), regulators, government and statutory bodies and our service providers.

4. Use and disclosure of personal information

We will typically only use or disclose your information because it is either necessary for us to perform our activities or functions (as described above) and you have consented to such use or disclosure or we believe you would expect us to make the disclosure in the circumstances.However, there may be other situations where we will disclose personal information to a third party, typically in response to requests from law enforcement agencies or other regulators.For avoidance of doubt, we may disclose your personal information to:any data processors processing your information on our behalf;your employer, where your employer has registered you in an activity or course on your behalf or you have otherwise consented to your employer receiving your personal information.where applicable, third parties who provide related services or products in connection with our business such as our vendors, business partners, and any party assisting us in carrying out our functions or activities (including payment processing);parties which participate in joint marketing schemes with us;any person to whom we are, in our belief in good faith, under an obligation to make disclosure as required by any applicable law;government agencies, statutory authorities and industry regulators;our auditors, consultants, accountants, lawyers or other financial or professional advisers; and / orour sub-contractors or third-party service or product providers determined by us to be necessary or appropriate.Where relevant, we will only use or disclose personal information where we have a legitimate interest (including for the purposes previously specified) to do so.

5. Direct Marketing

Communicating to our Members about our services and benefits available to them forms an essential part of our activities. These communications can include:newsletters and other informative publications; surveys; details about events; information about our products and services, such as our digital library; and benefits offered by our marketing partners. We send this information, as well as other direct marketing material through a variety of channels, including email, mail, SMS, and through posts on our Social Media Pages.You are able to opt-out of direct marketing by using the unsubscribe option made available on communications from us. If you are a Member or otherwise have a registered account on our website, you can change your communication preferences at any time via the Communications Preference Centre feature.Communications which are not direct marketing cannot be opted-out of as they are core to our functions and activities, including in relation to membership or education. These include communications relating to membership renewals, governance matters (such as the Annual General Meeting), conduct matters, and quality review matters.We will not sell your personal information to third parties.

6. Overseas residents and overseas personal information transfer

If you are a resident of an overseas country (for example, a country in the European Union or the United Kingdom), you may have additional or modified rights in relation to your personal information in certain circumstances, including deletion of your personal information or receiving your personal information in a portable format.To make a request to exercise any of these rights in relation to your personal information, please contact our Privacy Officer / Data Protection Officer (details set out below) or via the contact us form on our website.We use the services of certain third party service providers which may have offices or other operations outside of Australia. As a result, personal information may be disclosed to recipients in those foreign countries. 

7. Access and correction of personal information

Individuals may request access to their personal information unless we are permitted by law to withhold that information. Individuals may also request the correction of any personal information which is inaccurate. Any requests for access or correction of your personal information should be made in writing to our Privacy Officer / Data Protection Officer (details set out below) or via the contact us form on our website.To request access and seek the correction of personal information held by us, please email, call or write to us using the contact information listed below in the "How to contact us" section.We will endeavour to respond to any access or correction request within 20 working days of receipt.

8. How long do we keep your personal information?

We try to retain your personal information for only as long as is necessary for the purpose for which that personal information was collected and to the extent permitted by applicable laws. When we no longer need to use personal information, we will remove it from our systems and records and/or take steps to anonymise it so you can no longer be identified from it.

9. Security of Personal Information

We use reasonable organisational, technical and administrative measures and security safeguards to collect and protect, as is reasonable in the circumstances, the personal information we hold from misuse, loss, interference and/or unauthorised access, use, disclosure or alteration of information under our control. Where practicable, we implement measures to require organisations to whom disclosure is made to comply with applicable data protection and privacy laws. If a third party is given access to personal information we take reasonable steps to ensure that the information is held securely and used only for the purpose of providing the relevant service or activity.Unfortunately, no data transmission over the internet or data storage system can be guaranteed to be 100% secure.If you have reason to believe that your interaction with us is no longer secure (for example, if you feel that the security of any account you might have with us has been compromised), please immediately notify us of the problem using the contact information listed below in the "How to contact us" section.

10. What other information do we collect?

The Sites collect other information that may or may not be personal information. Other information includes information, such as:

browser and device information;server log file information;App usage data;demographic information;location information;aggregated information.

11. How do we collect other information?

Through your use of an App: When you download and use an App, we and our service providers may track and collect App usage data, such as the date and time the App on your device accesses our servers and what information and files have been downloaded to the App based on your device number.Using cookies: Cookies allow a web server to transfer data to a computer or device for recordkeeping and other purposes. If you do not want information collected through the use of cookies, there is a simple procedure in most browsers that allows you to decline the use of cookies. 

12. How do we use other information?

Please note that we may use and disclose such other information which is not personal information for any purpose, except where we are required to do otherwise under applicable law; for example, if we are required to treat that information as personal information under applicable law.In some instances, we may combine other information with personal information. If other information can be combined with personal information or can be used to build a profile of an individual (in a way which could be reasonably used to identify that individual), such other information will be treated by us as personal information.

13. Privacy concerns

If you would like any further information about our handling of personal information or to make a complaint about our handling of your personal information, please lodge a written complaint addressed to our Privacy Officer using the contact details below. Once we receive your complaint, we will respond to you within a reasonable period of time, usually within 20 working days.If you are unsatisfied with the outcome of your complaint, you may contact us further to advise of your concerns and, if we are unable to reach a satisfactory resolution, you may wish to take your complaint to the local data protection authority.